Accounts Payable Specialist

Boston, Massachusetts, United States Full-time

iboss has created the first and only Distributed Gateway Platform specifically designed to solve the challenge of securing distributed organizations. Built for the cloud, iboss leverages an elastic, node-based architecture that provides advanced security for today’s decentralized organizations and scales to meet the ever-increasing bandwidth needs of tomorrow. The iboss Distributed Gateway Platform is backed by more than 100 patents and protects over 4,000 organizations worldwide, making iboss one of the fastest growing cybersecurity companies in the world.

About the team:

At iboss, we believe that exceptional employees are the key to our success. Our teams are small, diverse, nimble and highly empowered to drive Finance excellence. Each team owns its own commitments and outcomes. They enjoy interesting challenges, learn fast, and strive to improve each day.

 

POSITION OVERVIEW:

The Accounts Payable Specialist will ensure that invoices, purchase orders, payments, and other company expenses are processed accurately and timely, and that excellent relationships are maintained with our vendors and functional internal leads. The Accounts Payable Specialist will support the Accounting/Finance team with the procure-to-pay process and accounts payable functions.  The ability to thrive in a fast-paced environment and have excellent attention to detail.

Essential Responsibilities:

  • Responsible for reviewing and transferring invoices from invoice mailbox to cloud storage.
  • Record invoices and credits into AP system module.
  • Compares incoming invoicing against contracts and purchase orders to ensure accuracy.
  • Respond to rush requests with a sense of urgency as needed.
  • Reviews invoice calculations, timesheets, expenses, sales tax etc.
  • Ensures payments are made in a timely fashion.
  • Assist with check runs and handle wires or ACH payments
  • Maintain all vendor records and accounts payable files
  • Assist with month end close and audits or reviews
  • Identify and document non-compliant invoices.
  • Resolve invoice discrepancies directly with vendors and maintaining good vendor relations.
  • Provide general ledger account coding for all invoices.
  • Assist with 1099 process and vendor maintenance.
  • Distribute invoices to approvers for payment authorization.
  • Assist with current AP workflow and provide input to ensure process is increasingly efficient.
  • Vendor maintenance support including adding and updating information and cleaning of data.
  • Ensure W9 or W8BEN for is received for all vendors.
  • Prepare weekly domestic international wires.
  • Process weekly payment cycle.
  • Maintain excellent communication and relationships with key stakeholders.
  • Assist with quarterly accruals.

 

Essential Education/Experience/Skills:

  • Degree in Accounting preferred
  • Minimum 2 years of accounts payable experience
  • Minimum 2 years in public accounting; Big 4 a plus 
  • Experience with Salesforce.com and FinancialForce and invoice routing tools
  • Passionate about customer experience.
  • Process driven, organized and detail oriented.
  • Proven track record of success in a fast-paced, matrix driven environment.
  • Quick study on new technology and tools coupled with ability to work with diverse customers.
  • Strong communication skills and excellent problem-solving abilities
  • Strong team orientation 
  • Excellent discretion, judgment, tact and diplomacy 
  • Demonstrated ability to learn new computer programs quickly Experience with customer service

 

Behavioral and Interpersonal:

  • Ability to work in a results-oriented, project-driven, real-time team environment, prioritize projects and deliver quality results within tight time constraints
  • Excellent problem-solving skills
  • Experienced, confident presenter to all audiences
  • Ability to prioritize and to multi-task in a face paced environment, manage several projects simultaneously
  • Ability to work independently as well as part of an extended, cross-functional team

Benefits

  • Health, Vision, Dental - open to domestic partners
  • 401K with company match
  • Paid Time Off (PTO)
  • Company paid holidays
  • Supportive and FUN work environment
  • Fantastic quarterly company events
  • Free catered lunches every Fridays
  • Free snacks
  • Free onsite gym membership

 

The duties and responsibilities described above are essential functions of the job. iboss, Inc. is an EEO/AA/M/F/Vet/Disability Employer

Apply for this opening at http://iboss.recruiterbox.com/jobs/fk0fd3h?apply=true